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Flyer Approval & Distribution Guidelines

Worcester County Public Schools is partnering with Peachjar, an e-flyer system that allows organizations to upload documents electronically, request distribution to specific schools, and forward automatically for review. Status of requests will be forwarded to the organization's representative once approved or denied. The following guidelines govern requests for information dissemination to Worcester County Public Schools.

Outside organizations frequently ask schools to share information promoting their services and/or activities, often requesting a copy of the information to be sent home with students. With Peachjar, these requests will now be managed electronically with distribution directly to parents and via school websites.  Organizations should visit www.peachjar.com to register and upload flyers.

Guidelines for Materials Being Requested for Distribution at One or More Schools

For-Profit Businesses: Requests coming from for-profit companies generally are declined unless the organization is a formal school or system business partner in fundraising. However, see below for information regarding camps, afterschool and tutorial programs.

Non-Profit Organizations: Activities sponsored by non-profits that benefit children usually are accepted. These include items such as children's plays sponsored by non-profit arts alliances, charitable fundraisers where the proceeds go toward youth programs and athletic events such as Little League registration and YMCA programs. Previously organizations were tasked with providing enough copies of materials to be distributed. With Peachjar, organizations may now upload information and submit it to begin the approval process.

Government Agencies:  The school system encourages collaboration with other government entities. Approval is almost always granted for publications promoting government-sponsored parks and recreation programs, arts councils, etc. It is the organization's responsibility to access Peachjar to upload copies of the material to be distributed.

Camps, After-School and Tutorial Programs Not Affiliated with the School System:  We understand that many for-profit and non-profit organizations offer a range of activities for our students to participate; however, for-profit organizations may not distribute any materials to solicit customers. For-profit organizations may submit flyers for events that are free, open to the public and offer educational or extra-curricular learning opportunities.

Worcester County Public Schools does not approve the distribution of:

  • Materials for projects, activities or programs that would publicize or promote a particular church, religious organization or religious viewpoint.
  • Materials for projects, activities or programs that would publicize or promote a particular political party, political organization or political viewpoint.
  • Materials for events deemed not suitable for children.

Materials Being Requested for School or Districtwide Distribution

The Office of Public Relations follows the above guidelines when determining whether information should be distributed through a school community or districtwide. Because of the number of requests for flyer distribution, flyers must be submitted at least two weeks prior to the distribution date. Please allow five business days for review of your flyer.

Process for Requesting School Community or Districtwide Distribution
  1. The organization/company submits a request through Peachjar, at www.Peachjar.com.
  2. The organization/company contact person will receive an email from Peachjar via the Office of Public Relations of their decision.
  3. If approved, the publication is forwarded to the indicated school(s) as requested.

Please note the following:

  • Approval of the material for distribution does not indicate that Worcester County Public Schools endorses the service or program, and as such, a disclaimer will be added to all distributed flyers.
  • In addition, the Office of Public Relations does not review proposals for after-school programs or curriculum-related programs such as character education proposals, motivational speakers, cultural arts performances, etc., that are to be held during the school day. These are reviewed by school and district administrative personnel.